Digitized Performance Management Launches at Tech
In the spring of 2023, Georgia Tech Human Resources (GTHR) is launching a ServiceNow module to help lessen the administrative burdens of the performance management process for staff* and transition from the current manual, paper, and DocuSign submissions to a more agile, digital platform. The new tool is called Performance Management @Tech.
Starting with calendar year 2023 goal setting, we are transforming the entire staff performance management process into a digitized format. By the end of 2023, all phases of the staff performance management process - goal setting, self-assessment, annual performance evaluation and six-month evaluations - will be managed through Performance Management @Tech.
*All active regular staff are required to use this module. Students, affiliates, and faculty, RBW, GTRI and EI2 staff are not required to use this module.
Additional Resources:
Performance Management @Tech: A Tutorial for Staff and People Leaders
This course is designed to assist Staff and People Leaders in navigating the newly launched Performance Management system. This tutorial focuses on the steps for submitting and approving goals.
Recorded Performance Management @Tech Training Sessions
The training sessions below will assist Staff and People Leaders in navigating the newly launched Performance Management system. These sessions showcase the steps you need to follow to submit, review and approve goals.
Performance Management @Tech info sessions will take place:
To support staff with the update to the performance management submission process, GTHR is hosting a live demonstration.
Planning
The planning phase is the foundation of the entire process. In this phase, SMART goals and objectives are set for the performance period.
Goals that are SMART (Specific, Measurable, Achievable, Relevant, and Time Based) increase employee motivation and commitment to goal attainment, leading to greater success.
Managing
Regular communication is critical during the managing phase of the cycle. Through formal and informal conversations, both parties are kept abreast of progress toward the successful completion of goals and expectations. These discussions are also good opportunities to provide timely feedback and coaching.
Since the performance cycle spans several months, it is important to keep track of key performance highlights and challenges. These notes will help immensely when it’s time to discuss performance for the year.
Review
At the conclusion of the cycle, both parties have a discussion to review performance for the year. If SMART goals have been set (planning phase) and ongoing communication and feedback has taken place (managing phase), both parties should have a productive performance review discussion.
The Annual Evaluation Form is available on the Forms page, under "Performance".
Reward
When merit increases are available, employees may receive an increase to their annual base pay in accordance with their overall performance rating.
It is important to remember that performance increases should be based upon merit.
Rewards should be differentiated based upon overall performance ratings.
Forms
- Annual Evaluation Form (Performance Appraisal Record)
- Goal Setting Form (Values-Based Goal Setting)
- Review for Probationary Period Form
- Performance Improvement Plan and Guidelines - This guide provides managers and their direct reports examples of discussion questions for better understanding around job performance and employee performance concerns.
- Self-Assessment Form - Use this form to provide to your manager to facilitate more constructive feedback and discussion around individual performance and departmental goals as well as next steps in career development.
Training
Georgia Tech has curated a recommended learning path on LinkedIn Learning, complete with assets to assist you in all phases of the Performance Management cycle.
Support with the Performance Management @Tech New Module
For questions or issues about using the Performance Management Module:
- Call the Administrative Services Center (ASC) at 404-385-1111
- Email support@asc.gatech.edu
- Submit a general HR inquiry through the ASC portal (asc.gatech.edu) and indicate that your issue is related to Annual Performance Management & Goal Setting from the drop-down menu
Additional Resources: