Student Employee Resources

Guidelines

Allowable Work Hours 
During an enrolled semester, students CANNOT work more than 20 hours per week.  

There is a limit to the number of hours student employees and tech temps can work. ACA regulations limit hours to 1,300 hours within 365 days of your start date (i.e. March 12, 2016 - March 12, 2017). We encourage you to keep track of these hours in order to not exceed this number.  

The Graduate Studies Office has published the workload hours for Graduate Students. For more information, contact the Graduate Studies Office. 

 

Contact Us

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Getting Started

Once you have been hired, you will receive an email to access online hire forms via the Equifax Compliance Center. Complete those forms online and schedule an appointment with Human Resources to show your I-9 identification documents and complete the Security Questionnaire.  

Getting Paid

Questions about time reporting, paycheck schedules, direct deposit, and taxes can all be answered by the Human Resources Payroll department. Click here to learn more.  

Student Insurance

Georgia Tech offers student health insurance plans for both undergraduate and graduate students. Student employees wishing to enroll in a health insurance plan should visit the Student Health Insurance Plan website for more information. 

Student Employee Types

Undergraduate

These students are considered Student Assistants. They can perform many jobs within your office such as clerical support, web development, etc.

Graduate Student

 

These employees can be categorized as:
Graduate Research Assitants (GRAs)
Graduate Teaching Assistants (GTAs)
Graduate Assistants (GAs)
Student Assitants 

GRAs and GTAs are typically hired by the graduate schools to perform assistantships that are related with the student’s degree. Graduate Assistants and Student Assistants can be hired to perform tasks within your department such as clerical support, web development, etc.
More information regarding appointment of and approvals for hiring GRAsGTAs and GAs can be obtained through the Graduate Studies Office and the Office of Academic Affairs.
Student Assistants

 

Federal Work Study (FWS

These positions are federal financial aid awards that allow students to earn money for educational expenses while also gaining valuable work experience. Note that FWS students cannot be employed in multiple jobs while in a FWS position. 

Students will need to be assigned a non-FWS category if: 

  • They were offered a FWS award and declined it 
  • All of the award funding for academic year has been received 
  • Award period has ended 

For additional information on how to apply for an award or obtain a FWS position on campus, visit the FWS website

International Students

Students with a F-1 or J-1 visa are eligible to work anywhere on campus as student employees. They will need to maintain a full course load and can work no more than 20 hours per week during the term. For more information, contact Global HR.

Other Types

Visiting Research
Coops
Internships