Student Employee Resources | Human Resources

students

Getting Started

Whether you've been looking for a campus job or already received an offer, review the information below as a guide.

Helpful Links

Resources and tips for finding a job
- Campus Jobs 101
Fall 2023 Student Employment Timelines
- Graduate and Undergraduate Student Employment Timeline
Summer 2023 Student Employment Timelines
- Graduate and Undergraduate Student Employment Timeline
Visit the Student Onboarding page for an overview of the process and helpful next steps.
Complete Student Employee Onboarding Tutorial.
Student Employee Checklists: Review the appropriate check list to make sure you are completing the necessary steps.
- U.S. Citizen/Green Card
- Foreign National

Getting Paid

Questions about time reporting, paycheck schedules, direct deposit, and taxes can all be answered by GTHR Payroll. Click here to learn more. Refer to the links below for information specific to student pay.

Helpful Links about Pay

Understanding Your Pay Statement (Infographic)
Understanding GDCP
2023 Student Payroll Calendar
2022 Student Payroll Calendar

Helpful Links about Reporting Hours

Guidelines

Allowable Work Hours
During an enrolled semester, students CANNOT work more than 20 hours per week. 

There is a limit to the number of hours student employees and tech temps can work. ACA regulations limit hours to 1,300 hours within 365 days of your start date (i.e. March 12, 2016 - March 12, 2017). We encourage you to keep track of these hours in order not to exceed this number. 

The Graduate Studies Office has published the workload hours for Graduate Students. For more information, contact the Office of Graduate Education.

Student Insurance

Georgia Tech offers student health insurance plans for both undergraduate and graduate students. Student employees wishing to enroll in a health insurance plan should visit the Student Health Insurance Plan website for more information.

Workplace Injury?

If you are injured or become ill as a result of your job duties, follow the steps outlines here: Injured While Working?

Where to Find Student Jobs

Student Employee Types

Undergraduate

These students are considered Student Assistants. They can perform many jobs within your office such as clerical support, web development, etc.

Graduate Student

These employees can be categorized as:

Graduate Research Assistants (GRAs)
Graduate Teaching Assistants (GTAs)
Graduate Assistants (GAs)
Student Assistants

GRAs and GTAs are typically hired by the graduate schools to perform assistantships that are related with the student’s degree. Graduate Assistants and Student Assistants can be hired to perform tasks within your department such as clerical support, web development, etc.
More information regarding appointment of and approvals for hiring GRAs, GTAs and GAs can be obtained through the Office of Graduate Education and the Office of Academic Affairs.
Student Assistants

Federal Work Study (FWS)

These positions are federal financial aid awards that allow students to earn money for educational expenses while also gaining valuable work experience. Note that FWS students cannot be employed in multiple jobs while in a FWS position.

Students will need to be assigned a non-FWS category if:

They were offered a FWS award and declined it All of the award funding for academic year has been received

For additional information on how to apply for an award or obtain a FWS position on campus, visit the FWS website.

Award period has ended

International Students

Students with a F-1 or J-1 visa are eligible to work anywhere on campus as student employees. They will need to maintain a full course load and can work no more than 20 hours per week during the term. For more information, contact Global HR.

Other Types