Student Employee Resources

Getting Started

Whether you've been looking for a campus job or already received an offer, review the information below as a guide. 

Helpful Links

Summer 2022 Hiring Timelines 

Spring 2022 Hiring Timelines 

Visit the Student Onboarding page for an overview of the process and helpful next steps. 

Complete Student Employee Onboarding Tutorial

Hiring Checklists
Review the appropriate check list to make sure you are completing the necessary steps. 

Getting Paid

Questions about time reporting, paycheck schedules, direct deposit, and taxes can all be answered by GTHR Payroll. Click here to learn more.  Refer to the links below for information specific to student pay.

Helpful Links
How to Use the WebClock for Time Reporting 
How to use the KABA Clock for Time Reporting
Understanding Your Pay Statement (Infographic)
Understanding GDCP 
2022 Student Payroll Calendar 
2021 Student Payroll Calendar 



Allowable Work Hours 
During an enrolled semester, students CANNOT work more than 20 hours per week.  

There is a limit to the number of hours student employees and tech temps can work. ACA regulations limit hours to 1,300 hours within 365 days of your start date (i.e. March 12, 2016 - March 12, 2017). We encourage you to keep track of these hours in order to not exceed this number.  

The Graduate Studies Office has published the workload hours for Graduate Students. For more information, contact the Graduate Studies Office. 


Student Insurance

Georgia Tech offers student health insurance plans for both undergraduate and graduate students. Student employees wishing to enroll in a health insurance plan should visit the Student Health Insurance Plan website for more information. 

Student Employee Types


These students are considered Student Assistants. They can perform many jobs within your office such as clerical support, web development, etc.

Graduate Student


These employees can be categorized as:
Graduate Research Assitants (GRAs)
Graduate Teaching Assistants (GTAs)
Graduate Assistants (GAs)
Student Assitants 

GRAs and GTAs are typically hired by the graduate schools to perform assistantships that are related with the student’s degree. Graduate Assistants and Student Assistants can be hired to perform tasks within your department such as clerical support, web development, etc.
More information regarding appointment of and approvals for hiring GRAsGTAs and GAs can be obtained through the Graduate Studies Office and the Office of Academic Affairs.
Student Assistants


Federal Work Study (FWS

These positions are federal financial aid awards that allow students to earn money for educational expenses while also gaining valuable work experience. Note that FWS students cannot be employed in multiple jobs while in a FWS position. 

Students will need to be assigned a non-FWS category if: 

  • They were offered a FWS award and declined it 
  • All of the award funding for academic year has been received 
  • Award period has ended 

For additional information on how to apply for an award or obtain a FWS position on campus, visit the FWS website

International Students

Students with a F-1 or J-1 visa are eligible to work anywhere on campus as student employees. They will need to maintain a full course load and can work no more than 20 hours per week during the term. For more information, contact Global HR.

Other Types

Visiting Research



Contact Us

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