Human Resources Payroll
Efficient, Accurate, and On Time!
Georgia Tech’s payroll unit seamlessly handles paycheck processing, requests, and time reporting.
Payroll Schedule - Monthly & Biweekly
All employees have an assigned schedule within One USG Connect. To view your schedule, select the Schedule tile within Employee Self-service Time in OneUSG Connect.
Here are the pay calendars associated with each pay frequency:
2025
- 2025 Monthly Calendar
- 2025 Biweekly Calendar
- 2025 Payroll Calendar (in calendar format)
For best result, please print in color.
2024
- 2024 Monthly Calendar
- 2024 Biweekly Calendar
- 2024 Payroll Calendar (in calendar format)
For best result, please print in color.
Time Reporting
Timely and regular attendance is an expectation of performance for all employees.
To ensure adequate staffing, positive employee morale, and to meet expected productivity standards throughout the organization, employees will be held accountable for adhering to their workplace schedule.
Non-exempt and hourly employees (paid bi-weekly) report their time through various devices.
To get helpful tutorials and job aids related to your time reporting, visit ServiceNow.
Holidays
Georgia Tech has established 13 official paid holidays each calendar year for employees at the institution. These holidays shall be awarded in addition to earned vacation time and shall be observed in accordance with the rules and regulations set forth by the Board of Regents, the USG, and the institution.
A terminating employee shall not be paid for any official holidays occurring after the last working day of employment.
2025 Holidays
- Wednesday, Jan. 1, 2025 — New Year’s Day
- Monday, Jan. 20, 2025 — M.L.K, Jr. National Holiday (observed)
- Monday, May 26, 2025 — Memorial Day
- Thursday, June 19, 2025 — Juneteenth
- Friday, July 4, 2025 — Independence Day
- Monday, Sept. 1, 2025 — Labor Day
- Thursday – Friday, Nov. 27 – 28, 2025 — Thanksgiving Break
- Monday, Dec. 22 – Friday, Dec. 26, 2025 — Winter Break
2024 Holidays
- Monday, Jan. 1, 2024 — New Year’s Day
- Monday, Jan. 15, 2024 — M.L.K, Jr. National Holiday (observed)
- Monday, May 27, 2024 — Memorial Day
- Wednesday, June 19, 2024 — Juneteenth
- Thursday, July 4, 2024 — Independence Day
- Monday, Sept. 2, 2024 — Labor Day
- Thursday – Friday, Nov. 28 – 29, 2024 — Thanksgiving Break
- Monday, Dec. 23 – Friday, Dec. 27, 2024 — Winter Break
Payroll Essentials
Deductions
Your pay check has both mandatory and elective deductions.
Mandatory deductions are deductions required to be withheld by federal and/or state regulations. They may include:
- Garnishments such as Chapter 13 payments, Child Support Payments, Garnishments, Tax Levy, Student Loan Payments
- Employee Retirement System (1.5%)
- Optional Retirement Plan (5%)
- Teacher’s Retirement System (6%)
- GA Defined Contribution Plan (7.5%)
- Federal Withholding Tax
- Social Security Tax
- Medicare Tax
- State Tax
Elective deductions are made up of both pre-tax and post-tax deductions.
Pre-tax deductions may include but are not limited to:
Medical, Dental, Vision, Flexible Spending Accounts (Medical & Dependent Care), Health Savings Accounts, Parking/Transit Deductions, Supplemental Retirement plans such as 403(b) and 457(b) contributions
Post-tax deductions may include but are not limited to:
Life Insurance, Accident Insurance, Disability Insurance, Critical Illness, Legal Plan, Retirement Roth 403(b) & 457(b) contributions, 529, Recreation and Charitable Contributions
Your paystub can be found within the Pay tile within Employee Self-Service in OneUSG Connect. To get helpful tutorials and job aids, visit ServiceNow.
Leave and Absence
Employees with regular employment status at the institute are eligible to receive and are required to report leaves and absences.
- Full Benefits Eligible: This is defined as 30 or more hours per week or .75 FTE and greater, which applies to regular faculty and regular staff employees. Full benefits include all benefits in accordance with University System of Georgia of Board of Regents policy 8.2.9 Insurance.
- Partial Benefits Eligible: This is defined as 20 to 29 hours per week or .5 FTE to .74 FTE. Partial benefits eligible may apply to regular faculty and regular staff employees. Partial benefits include retirement and pro-rated leave accruals.
To report your absences and leaves select the Time and Absence tile in Employee Self-service in OneUSG Connect. To set your schedule and report your work visit the Time tile in Employee Self-service in OneUSG Connect. For helpful tutorials and related job aids, visit ServiceNow.
Reporting and Requesting Time Off
All Georgia Tech employees are required to request and report their time off.
Vacation
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- Classified full-time/part-time staff and some faculty employees are eligible to accrue vacation time.
- Academic faculty from an academic unit who are appointed on a nine-month basis do not accrue vacation during the academic year.
- To determine your eligibility for vacation time, you may view the Georgia Tech Vacation Policy.
- To request vacation time, visit Employee Self-Service in OneUSG Connect. View instructions here.
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Leave & Time Away from Work
Click here to learn more about taking time away from work for illness or life events.