Student Employment
Resources for Student Employers
Glossary of Terms
Review the terms here to learn the language of Student Employment.
Eligibility for Student Employment Policy
The student employment policy has been updated to provide detailed guidance on employing students at Tech.
Student Job Codes
Student Position Job Codes
Student Employee Hiring Guide
NEW Instruction guide for hiring and employing students, inclusive of many relevant resources
Employing Federal Work-Study Students
Instruction guide for employing Federal Work-Study students
Student Employment Process Tips
10 best practices to consider when employing students
Summer 2025 Student Employment Timelines
Review these critical hiring dates for students working in Summer 2025.
Graduate Student Employee Offer Letters
Use these letter templates to welcome graduate student employees.
Undergraduate Student Employee Offer Letters
Use these letter templates to welcome new hire, rehire, or transfer undergraduate student employees. The New Employee template is for students who have not been employed or paid in two years, or students who were previously Affiliates and never completed the I-9 process.
Student Employee Checklists
These checklists detail the necessary actions students need to complete to finish the employment process. There is one for U.S. Citizens or Green Card holders, and one for Foreign National students.
Social Security Admin Letter
Template for Foreign National students who are in need of a Social Security Number. This template should be used by the hiring department as a letter of support. It MUST be printed on hiring department letterhead.
Contact Us
Have a question related to Student Hiring? We can help! Go to the ASC Portal to submit your inquiry.

Celebrate Student Employees
For ideas on how to show your appreciation to your student employees, download the Student Employee Recognition Ideas list.
Presentations & Resources
- Summer 2025 Student Hiring Information
- Graduate Student Hiring Overview – Fall 2024
- Federal Work Study: Process and Hiring Overview – Fall 2024
- ASC Best Practices for Onboarding and Manager Self-Service (MSS) Transactions – Summer 2024
- Recording
- Presentation
- MSS Transactions Toolkit
- ASC Training and Webinars
- OneUSG Connect Training Site
Additional Resources
Frequently Asked Questions
After my student employee graduates, how much longer can they continue to work?
Can my hourly student employee continue to work over the winter break?
How much should I pay my Student Assistant?
Can I give my Student Assistant a raise?
Can I hire my student as a GRA/GTA concurrently?
Can I hire my student for the entire academic year or must I hire them one semester at a time?
My student is taking a full course load. Can they work more than 20 hours?
What is the earliest my newly enrolled student can be working for the semester under a student paygroup?
My student is taking a reduced course load this semester, which means they are no longer eligible for student tax exemptions and now must pay FICA and GDCP taxes. What is FICA and GDCP?
What if I still have an unanswered question?
Past Presentations
- Spring 2025 Student Hiring Information
- Fall 2024 Student Hiring Information