Student Employment

Resources for Student Employers

Glossary of Terms

Review the terms here to learn the language of Student Employment.

Eligibility for Student Employment Policy

The student employment policy has been updated to provide detailed guidance on employing students at Tech.

Student Job Codes

Student Position Job Codes

Student Employee Hiring Guide

NEW Instruction guide for hiring and employing students, inclusive of many relevant resources

Employing Federal Work-Study Students

Instruction guide for employing Federal Work-Study students

Student Employment Process Tips

10 best practices to consider when employing students

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Summer 2025 Student Employment Timelines

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Graduate Student Employee Offer Letters

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Undergraduate Student Employee Offer Letters

Use these letter templates to welcome new hire, rehire, or transfer undergraduate student employees. The New Employee template is for students who have not been employed or paid in two years, or students who were previously Affiliates and never completed the I-9 process.

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Student Employee Checklists

These checklists detail the necessary actions students need to complete to finish the employment process. There is one for U.S. Citizens or Green Card holders, and one for Foreign National students.

Social Security Admin Letter

Template for Foreign National students who are in need of a Social Security Number. This template should be used by the hiring department as a letter of support. It MUST be printed on hiring department letterhead.

Contact Us

Have a question related to Student Hiring? We can help! Go to the ASC Portal to submit your inquiry.

Celebrate Student Employees

For ideas on how to show your appreciation to your student employees, download the Student Employee Recognition Ideas list.

Presentations & Resources

Frequently Asked Questions

After my student employee graduates, how much longer can they continue to work?
Can my hourly student employee continue to work over the winter break?
How much should I pay my Student Assistant?
Can I give my Student Assistant a raise?
Can I hire my student as a GRA/GTA concurrently?
Can I hire my student for the entire academic year or must I hire them one semester at a time?
My student is taking a full course load. Can they work more than 20 hours?
What is the earliest my newly enrolled student can be working for the semester under a student paygroup?
My student is taking a reduced course load this semester, which means they are no longer eligible for student tax exemptions and now must pay FICA and GDCP taxes. What is FICA and GDCP?
What if I still have an unanswered question?

Past Presentations