This document shall serve as an agreement between the employee named above and Georgia Institute of Technology through which the employee will be allowed to utilize telecommuting to perform the duties and responsibilities of his/her position from a location other than the primary departmental worksite. This agreement shall be referred to as the “telecommuting agreement” and is authorized by the department on a.) a trial basis, or b) for the period designated below.

As the employee approved for telecommuting, it is important for you to understand that we, as the employer, may change any of the conditions or requirements of the telecommuting agreement at any time during the period of the agreement. Also, Georgia Tech management reserves the right to cease this arrangement altogether at any time, providing notice according to the policy in effect.

1. Duration:

This agreement will be valid beginning on the date that it is fully approved by the designated authority and ending on June 30, 2026. (Not to exceed one year, but renewable in one-year increments). Thirty (30) days prior to the end of the period, or at any time during the telecommuting period, both parties will participate in a review, which can result in the reactivation or termination of the agreement.

2. Working Location:

As an employee approved for telecommuting, you agree to maintain an office or an adequate workspace at your residence located at the address provided in this electronic form. This office location will be considered your telecommuting work location. Unless your work location is specified in your official campus job description as being regularly assigned to a remote location/site, you will not be reimbursed for mileage associated with traveling to your department’s primary work site.

3. Working Hours:

On the days you are approved to telecommute according to the current electronic request form, you are expected to be productive and actively engaged in work at least 8 hours a day during the department’s normal business hours with a one-hour break for lunch, while working from your home office during this telecommuting period. If you are an exempt employee (paid monthly), your monthly leave report showing any leave taken will be turned in as normal on the last working day of the month. If you are a non-exempt employee (hourly paid), your weekly work log showing all hours worked must be turned in on Monday mornings, by 9 a.m. for the preceding week. You must obtain supervisory approval within a timely manner before taking leave in accordance with established office procedures and institutional policy.

As an employee approved for telecommuting, you agree and understand that telecommuting requires that you be able to devote 100% commitment to working during the regular work hours specified above and that you will make arrangements to ensure that household duties, including childcare, do not interfere with work time and are not conducted or performed during normal work time.

4. Telephone/Computer/Network & Equipment Access & Use:

As an employee approved for telecommuting, you agree and understand that you will be expected to be accessible by telephone and thus will that can be used for phone calls at your own expense. To the extent possible, personnel at an institution’s primary location will call you to minimize long-distance expenses for you, but you agree and understand that there may be times when you will incur telephone charges in the performance of your duties and will do so at your own expense, without expectation of reimbursement. In addition to a telephone line that can be used as outlined above, we will provide you with a communication and collaboration platform, such as Microsoft Teams, that may also be used as a phone line. Access to the information technology network and other applicable technology will be set up in accordance with Georgia Tech policy.

Option 1: If your department provides you with a Georgia Tech computer and/or printer for your use in carrying out the duties and responsibilities of your position, you are authorized to use this computer and the network access referenced above in accordance with all applicable institutional computer use and information technology policies. Failure to adhere to institutional computing and IT use policies may result in revocation of use privileges, revocation of this telecommuting agreement, and possibly termination of employment. You will be required as a condition of employment to maintain internet access from your home office. It will be your responsibility to always ensure the appropriateness and safety of the equipment. The equipment must be protected against damage and unauthorized use. Georgia Tech-owned equipment will be serviced and maintained by the Institute. Equipment provided by the employee will be at no cost to Georgia Tech and will be maintained by the employee. You agree not to use Georgia Tech-owned equipment for personal purposes.

Option 2: During the period of this telecommuting agreement, you may be expected to provide your own internet accessible computer and printer to support your work activities. You will be required, as a condition of employment, to maintain internet access at your own expense.

5. Work Assignments:

You will receive your work assignments by corresponding with your immediate supervisor on a regular basis at the beginning of the workday or as necessary during the day, and/or by picking up assignments at the assigned location. Work assignments may also be communicated by phone or sent by mail. If there are any questions or concerns about your assignments, you are expected to inform your immediate supervisor of them at the time of receipt. Once assignments have been completed, you may either send them via email or return them to the same location used for picking up unless otherwise specified by your immediate supervisor.

6. Physical Home Office Space, Liability:

You agree to have a designated work area in your home. If there are any injuries while you are working, the workers’ compensation coverage will be limited to occurrences in the designated workspace (or during work-related travel). Also if such an injury were to occur, it will be investigated in accordance with the standard workers’ compensation procedures promulgated by the Georgia Department of Administrative Services (DOAS).

If there is an illness or injury, which is a result of the condition of this home office arrangement, Georgia Tech is released from any possible liability and will not be liable for damages to the employee’s property that results from participation in the telecommuting program. Georgia Tech will not be responsible for visitors or family injured at the work site.

Under the terms of this agreement, you are responsible for setting up an appropriate work environment within your home. Georgia Tech will not be responsible for any cost associated with the setup of a home office. Upon your request, your supervisor can consult with you on any modifications or requirements to operate Georgia Tech-owned equipment at the home office.

7. CURTAILMENT OF THE AGREEMENT:

The employee, and/or the supervisor, and/or Designated Authority may end the arrangement by providing written notice a minimum of 14 calendar days in advance.

8. Acknowledgement and Submission:

By submitting this telework request, I accept the terms and conditions of this agreement, as provided to me by the employer. I understand what is expected of me during the period of this telecommuting agreement. If there are any concerns regarding this arrangement, I will consult my supervisor or the office of human resources for clarification and resolution. During the period of this agreement, the employee agrees that he/she shall be covered by all Georgia Tech policies and procedures surrounding employment. I acknowledge that the dates shown in the duration section are not to be construed as a contract and do not guarantee continuation of employment during the period. If the primary location of my home office for telecommuting is outside of the State of Georgia, some or all of the provisions of this agreement may not be applicable based upon local state law or regulation, and I understand that Georgia Tech may provide additional conditions as an addendum to this agreement.