Affiliate is an official Georgia Tech status granted by host departments to guests of the Institute or members of an affiliated organization. Affiliates must be participating in activities that support our Institute’s mission and require access to our campus facilities and/or our internal information technology systems.
There is no generic affiliate job code. Instead, there are six distinct types of affiliates:
- Georgia Tech Entities and Affiliated Organizations
- Short-term Research/Access (less than 6 months)
- Long-term Research/Collaboration
- Former Paid Employees – no longer on campus
All affiliates must have a Georgia Tech employee sponsor/host and a defined term length. For job codes, definitions, examples, term lengths and requirements for each type of affiliate, please review the Affiliate Categories chart.
Note: Postdoctoral Scholars with external award funding (fellowships and training grants from U.S. federal or private agencies) are no longer in job code 995XA7; instead use 918BOO. Use of this code requires review/approval by Research Faculty Affairs.
The hosting Georgia Tech department must offer and initiate Affiliate status. Departments need to submit a hiring PSF that also indicates a future termination date. Additionally, the PSF should specify (in the comments section) the name and employee ID# of the affiliate’s host/sponsor (retirees, affiliates and inactive employees cannot sponsor an affiliate – only active, paid employees can be listed as the host). A standard new hire background check (or a completed Background Check Waiver/Verification form) is required for all types of affiliates. To determine if an affiliate qualifies for a waiver, review the Affiliate Background Check Decision Process.
All affiliates must complete the following onboarding forms:
- Personal Data form
- Visiting Non-employee/Affiliate Access and Intellectual Property Agreement. Some affiliates are eligible to waive this agreement; if so, departments should instead complete an Affiliate IP waiver memo to be sent to Georgia Tech Human Resources with the onboarding forms.
After onboarding and a Georgia Tech account is setup in HR, the Affiliate will need a copy of the PSF and proper identification in order to obtain their $30 Affiliate BuzzCard from the BuzzCard Center. (Note: Postdoctoral Scholar Affiliates will be issued a Faculty/Staff BuzzCard.)