Temporary Staff (Tech Temps)

Temporary staff ("Tech Temps")classifications include three assignment types, long-term, short-term and non-USG students. Learn more about each below.

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Tech Temp Assignments

  • All Tech Temp assignments MUST be posted in the new Careers site.
  • This individual will work between 0-100% time and is permitted to work up to the allowable ACA limits of 1,300 hours or 12 consecutive months, whichever comes first.

Process

  1. The HR Contact will create a requisition via Careers and proceed the same as you would for a classified posting. The only difference in the process for Tech Temps is that an offer letter will not be provided to the department. Please list Allen Johnson as the Recruiter. NOTE: Per Georgia Tech Policy, the candidate cannot begin working until after they have successfully completed the pre-employment screening process
  2. The department will be notified via email of the background results:
    1. If the candidate successfully passes the pre-employment screening, an email will be sent to the department requesting confirmation of pertinent information (hire date, term date, GTID, etc) and will advise that the candidate is to come to GTHR to complete the new hire paperwork.
    2. If the candidate fails the pre-employment screening, the Talent Consultant will reach out to the departmental HR contact to ask if they plan to make an offer to another applicant in the current pool or if they would like to repost the position.
  3. On the first day of employment, the candidate will complete the new hire paperwork at the GTHR Customer Service Center
  4. The HR Contact must generate a Direct Hire form (which replaces the PSF) and mark Allen Johnson as the final approver.  This will also trigger the on-boarding process for new candidates..

 

Non-USG Student Tech Temp Assignment

A student currently enrolled in a high school or a college/university outside of the USG. High school students must be a minimum of 16 years of age and working during a recognized school break. Non-USG students will be classified as a Tech Temps. Positions must be posted via Taleo for a minimum of three business days.

Additional Resources Concerning Tech Temps

Affordable Care Act

Per ACA guidelines, a temporary employee may not exceed a total of 1,300 hours worked in a 12-consecutive month period. The 1,300 hours can be accumulated in any combination during the 12 month period. Once a temporary employee has worked 1,300 hours or has been employed for 12 consecutive months, whichever comes first, the temporary employee must have a break in service of 26 weeks. Employment applies across all USG institutions. If a temporary employee is needed beyond the 1,300 hours, they must be moved to a regular employee status. (http://www.usg.edu/hr/manual/employee_categories)

It is the responsibility of the hiring department to keep track of the hours temporary employees work and ensure that we are in compliance with the new ACA guidelines. Additional information about ACA guidelines and how temporary employees are impacted can be found by visiting The Board of Regents or http://ohr.gatech.edu/aca.

Background Policy

All successful candidates must be able to pass a background check. Our process and practice is for Tech Temps to undergo the same pre-employment screenings as those required for staff employment.

Georgia Tech Policy states that the candidate cannot begin working until after they have successfully completed the pre-employment screening process. Per Policy No: 8.1, the Institute will perform background investigations on regular full time and part-time new hires and rehires, as well as temporary, non-student hires. Offers of employment shall be conditional pending the result of the Background Investigation. An investigation may be comprised of one or more of the following checks:

Criminal History Search – includes social security number trace (to verify identity), a federal and state criminal history search, a multi-state sex offender search, and an OFAC watch list scan (used to find name matches with multiple state and federal terrorist watch list databases) Academic/Education Credentials Confirmation – A confirmation of academic/education credentials (highest degree obtained) will be required for all faculty and classified positions which require a post-secondary education degree Credit History – A credit history check is required for positions of trust or those with access to or responsibility for money/cash and/or a Purchase Card Driving History Search – Positions requiring a valid driver’s license will require a driving history search and review of the applicant’s motor vehicle report Substance Abuse Screening – Safety sensitive positions will require a pre-employment substance abuse screening (see HR Policy 5.6)

 

Approved State Temporary Agencies

There are nine approved state temporary agencies the Institute may use to provide temporary assistance for administrative, professional, healthcare & industrial contract supplier needs.

  • Focus of Georgia, Inc.
    3625 Cumberland Blvd, Suite 380, Atlanta, Georgia 30339
    Contract Administrator,  Terri Pavuk | Phone: 770-937-0410
  • Happy Faces Personnel Group Inc.
    4333 Lyburn Drive, Tucker, Georgia 30084
    Contract Administrator, Edwina Berry | Phone: 770-414-907
  • Dover Staffing
    777 Cleveland Avenue, Suite 300, Atlanta, Georgia 30315
    Contract Administrator, Sharonda Brown | Phone: 877-687-5151
  • Shaga Consulting & Recruiting (SCR)
    1807 Devon Drive, Albany, Georgia 31721
    Contract Administrator, Navin Patel | Phone: 229-434-9101