Personnel Transactions & Records

Personal Services Form (PSF)

Used by Georgia Tech Departments. Access the Web PSF.

Personal Data Form

Current Georgia Tech employees who wish to update personal information should use the Personal Data Form or visit Employee Self Service in TechWorks.

Action/Reason Codes

Action/Reason Codes are used in Personal Transaction Forms (PSFs). Download the PDF or select one of the following events to get started.

Hire
Action Action Code Reason Reason Code Definition GTHR Approval
Hire HIR
Add Concurrent Job
CON
Employee works more than one job where compensation rate, job title, or work department is different.
No
Hire
HIR
New Hire
HIR
Initial hire action for an individual new to Georgia Tech except from a State Agency (STA) or University System of Georgia (USG).
No
Hire
HIR
Hired from Other Stat Agency
STA
Employee transferring from a State Agency; EX: State Merit System, Board of Regents, DOAS, DNR, Georgia DOL, etc.
No
Hire
HIR
Hired from University System of Ga.
USY
Employee transferring from University System; EX: Medical College of GA, Georgia State, etc.
No
Rehire
Action Action Code Reason Reason Code Definition GTHR Approval
Rehire REH
Rehire
REH
Former employee rehired at Georgia Tech; including reappointments and TECH TEMPS, excluding post retirement and temporary to regular.
No
Rehire
REH
Post Retirement
RET
Retired employee rehired with prior Board of Regents approval working 49% time or less.
Yes
Rehire
REH
Rehired from University System of Ga.
USY
Employee rehired from University System; EX: Medical College of GA, Georgia State, etc.
No
Date Change
Action Action Code Reason Reason Code Definition GTHR Approval
Data Change DTA
Data Change (No Payroll Changes)
DTC
Data Changes are those changes to job data that do not fit any of the defined actions; EX: Change class title or job title. Note: DO NOT USE TO CHANGE SALARY, COMPENSATION FREQUENCY, or any action that would affect pay.
No
Data Change DTA
Group Data Change
GTC
Use to change Job Title for a Student Employee ONLY; EX: GRA to GTA, etc.
Yes
Demotions
Action Action Code Reason Reason Code Definition GTHR Approval
Demotion DEM
Job Re-classification-Lower pay grade
LOW
Employee's position is re-classified resulting in a lower paygrade assignment.
Yes
Demotion DEM
Unsatisfactory Performance
USP
Employee is moved to a lower pay grade as a result of unsatisfactory performance in current job.
Yes
Demotion DEM
Voluntary
VOL
Employee requests to be moved to a position with a pay grade lower than the one currently held.
Yes
Pay Rate Change
Action Action Code Reason Reason Code Definition GTHR Approval
Pay Rate Change PAY
Annual Pay Increase
ANN
Annual pay increase.
Yes
Pay Rate Change
PAY
Result of Another Action
ANO
Pay rate change that do not fit any of the defined actions; EX: Mid-year salary increase based on added duties/responsibilities; Change in Compensation Frequency.
Yes
Pay Rate Change PAY
Correct Budget Loan
CBL
To correct pay rate errors in original FY budget.
Yes
Pay Rate Change PAY
Correction
COR
Annual pay increase.
Yes
Pay Rate Change
PAY
Pay Increase - Earned Degree
DEG
Pay rate change that do not fit any of the defined actions; EX: Mid-year salary increase based on added duties/responsibilities; Change in Compensation Frequency.
Yes
Pay Rate Change PAY
Increase - Due to Market
MKT
To correct pay rate errors in original FY budget.
Yes
Pay Rate Change PAY
Change in Percent Time
PCT
Change in percent time results in a change in the pay rate.
No
Pay Rate Change
PAY
Pay Rate Change - Begin Interim Pay
BIP
An employee is beginning an Interim Position with a pay increase.
Yes
Pay Rate Change PAY
Pay Rate Change - Begin Temporary Appointment
BTA
An employee receives a pay increase for assuming a temporary appointment in addition to regular dates. 
Yes
Pay Rate Change PAY
Return to Work Restricted
RWR
Employee returns to work with restriction at a lower pay rate.
Yes
Pay Rate Change
PAY
End Interim Position
EIP
An employee's interim position (and associated pay increase) has been completed.
Yes
Pay Rate Change PAY
End Temporary Position
ETP
An employee's temporary appointment (and associated pay increase) has been completed.
Yes
Pay Rate Change PAY
Return to Work Unrestricted
RWU
Employee returns to regular unrestricted at regular pay.
Yes
Promotion
Action Action Code Reason Reason Code Definition GTHR Approval
Promotion PRO
Career Progression (Faculty)
FAC
Annual career progression for faculty employees
No
Promotion PRO
Successful Job Bid
JOB
Employee bids on and is selected for a posted position.
Yes
Promotion PRO
Job Reclassified to Higher Pay Grade
JRC
Employee’s Position is reclassified resulting in a higher pay assignment (used for classified positions only.)
Yes
Transfer
Action Action Code Reason Reason Code Definition GTHR Approval
Transfer XFR
Other Position Same Grade (lateral)
LAT
Employee moves to another position in the same grade as the one previously held
Yes
Leave of Absence - Paid
Action Action Code Reason Reason Code Definition GTHR Approval
LOA-Paid PLA
Paid Leave - Administrative
ADM
Administrative paid leave of absence
Yes
LOA-Paid PLA
Paid Leave - Education
EDU
Employee receives pay while on educational leave.
Yes
LOA-Paid PLA
Paid Leave – Military Service
MIL
Employee receives pay while on military leave.
Yes
Return from Leave
Action Action Code Reason Reason Code Definition GTHR Approval
Recall REC
Return from Suspension Without Pay
REC
Employee returns from a suspension without pay.
Yes
LOA-Return RFL
Return from Leave
RFL
Employee returns from a leave of absence with or without pay
Yes
Suspension SUS
Suspension Without Pay
SUS
Employee is suspended without pay.
Yes
Leave of Absence - Unpaid
Action Action Code Reason Reason Code Definition GTHR Approval
LOA-Unpaid LOA
Education
EDU
(*Asterisk indicates Georgia Tech continues benefit contributions) Employee does not receive pay while on educational leave or on professional development leave*
Yes
LOA-Unpaid LOA
Family Medical Leave Act
FML
Employee does not receive pay while on Family Medical Leave*/div>
Yes
LOA-Unpaid LOA
Medical (for health reasons)
HEA
Employee does not receive pay while on medical leave*
Yes
LOA-Unpaid LOA
Military Service
MIL
(Employee does not receive pay while on military leave*
Yes
Personal Leave PER
Employee does bot receive pay while on personal leave*
FML
Employee does not receive pay while on Family Medical Leave*/div>
Yes
LOA-Unpaid LOA
Partial Year Employee
PYE
Employee does not receive pay while on partial year leave*
Yes
Retirement
Action Action Code Reason Reason Code Definition GTHR Approval
Retirement RET
Retirement Due to Disability
DIS
Employee is permanently disabled under the criteria established in the Teacher’s Retirement System.
Yes
Retirement RET
Retired by Working End of Appointment
EOA
End of a post-retirement appointment.
Yes
Retirement RET
Early Retirement
ERT
Employees with at least 25, but less than 30 years of creditable service and under 60.
Yes
Retirement RET
Normal Retirement
NML
Employees with at least 10 years of creditable service and age 60 or older; OR 30 or more years of creditable service at any age.
Yes
Retirement RET
Retired from Georgia Tech Affiliate
RAT
Employees retiring from the Alumni Association or the Athletic Association
Yes
Termination
Action Action Code Reason Reason Code Definition GTHR Approval
Termination TER
Death
DEA
Employee is deceased.
No
Termination TER
Elimination
ELI
Employee’s position is eliminated.
Yes
Termination TER
End of Appointment
EOQ
Employee appointment and benefits terminated.
No
Termination TER
Student Graduated
GRD
Student received degree
No
Termination TER
Job Abandonment
JOB
Employee abandoned job.
Yes
Termination TER
Lack of Funding
LOF
Employee is terminated due to lack of funds.
No
Termination TER
Failure to Return from Leave as Scheduled
LVE
Employee fails to return from leave as scheduled.
Yes
Termination TER
Not Reappointed (Faculty)
NRF
Faculty member not reappointed.
No
Termination TER
Failure to Completed Probationary Period
PRB
Employee fails to complete work probation period.
Yes
Termination TER
Resignation
RES
Employee resigns.
No
Termination TER
Unfilled Contract Provisions
UCP
Employee terminated due to unfilled contract provisions.
No
Termination TER
Unsatisfactory Performance
UNS
Employee terminated due to unsatisfactory performance.
Yes
Termination TER
Violation of Institute Rules
VIO
Employee violates Institute policy.
Yes
Termination TER
Decline Job Offer
DJO
Employee declines job offer.
No