New Hire Documents

All of the pre-employment documents mentioned below must be completed by new employees and former employees who are being rehired (best viewed in Adobe Acrobat Reader 5.0 or higher).

Step 1/5:

All employees, excluding affiliates & adjuncts, must provide their original forms of eligible identification during their onboarding as well as for Form I-9. 

Step 2/5:

(Skip if U.S. Citizen or Permanent Resident)

Foreign Nationals must have the following:

  • Original I-20 or DS-2019.
  • Copy of I-94
  • Current Passport
  • Any other employment authorization documents that may apply (i.e. EAD, H1B, etc.)

Step 3/5:

Complete the electronic Form I-9 by the first day of employment. To log in, use employer code 15799.

View the Frequently Asked Questions for Form I-9.

Step 4/5:

Mandatory Forms

  1. Personal Data Form (Currently located in the EU? Click here.)
  2. Voluntary Self-Identification of Disability (N/A for Affiliates)
  3. Memorandum to Personnel File (N/A for Affiliates)
  4. Security Questionnaire (N/A for Affiliates)
  5. Intellectual Property Agreement (Click here for the IP Agreement for Affiliates)

Financial Forms: (All are mandatory if you are being paid by Georgia Tech.)

  1. Federal Tax Form 
  2. If your work is physically done outside of Georgia, you will need to submit your state's income tax form with your Federal tax form. Click here to find your state's form.
  3. G-4 Tax Form (for Georgia withholding taxes )
  4. Direct Deposit
  5. Social Security (Tech Temps Only)

Rehire Information

If the last day you worked at Georgia Tech was less than 24 months ago:

If the last day you worked at Georgia Tech was more than 24 months ago:

All rehires must confirm with their work department that they are aware of any previous Georgia Tech employment.