Georgia Tech Human Resources Forms and Guides

All forms are organized by topic below. Click on the appropriate category to find the required form.

Employment Stages Forms

Hiring

Critical Hire Justification Process

  • Before posting, every full-time position with a salary greater than $40,000 must go through the Critical Hire Justification.
    Click here for more information.

Requisition & Hiring Checklist

Offer Letter

Relocation

Research Faculty

Tech Temp Job Order Request

Onboarding

Visit the Onboarding page

Performance
  • Values-Based Goal Setting Form (DocuSign)
    You will use these instructions to access the form in DocuSign which allows you to retrieve signatures electronically while many colleagues are working remotely. However, if you have challenges completing the DocuSign version, click below to download an MS Word version.
    Values-Based Goal Setting (MS Word)
    If you choose to use the MS Word version, you must ensure that all signatures for employee, manager, and Unit HR Representative are collected. You will also need to submit a final signed copy to GTHR's Records Department at: records.ask@ohr.gatech.edu. 
  • Annual Evaluation (DocuSign)
    You will use these instructions to access the form in DocuSign which allows you to retrieve signatures electronically while many colleagues are working remotely. However, if you have challenges completing the DocuSign version, click below to download an MS Word version. 
    Annual Evaluation (MS Word)
    If you choose this option, be prepared to collect signatures for all individuals listed in the signature section: manager, employee, manager's supervisor, and HR Representative. You will also need to submit a final copy to GTHR's Records department records.ask@ohr.gatech.edu.
  • Review for Probationary Period (click here for a simple, unprotected version of this form)
  • Self-Assessment (click here for a simple version of this form that can be filled by hand, instead of electronically)
  • Performance Improvement Plan Performance Narrative Option - Sample​​
Off-Boarding

Visit the Off-Boarding page

Retirement

Employee Access, Benefits, Leave and Pay Forms

Compensation​​
Education Assistance
Award Program Payment
Flexible Working Arrangements
  • Telecommuting Agreement 
    Effective August 11, 2021 this form is no longer available, and the Flexwork Arrangement Agreement now includes a telecommuting section. Complete a Flexwork Arrangement Agreement form in either format below. (Docusign) (Fillable PDF)

    • Note: If you have already completed the telecommuting form and flexible work arrangements form, you do NOT need to complete the updated form until your agreement is up for review. 
  • Flexwork Arrangement Agreement (DocuSign)
    You will use these instructions to access the form in DocuSign which allows you to retrieve signatures electronically while many colleagues are working remotely. However, if you have challenges completing the DocuSign version, click below to download the fillable PDF version
  • Flexwork Arrangement Agreement (Fillable PDF Version)
    If you choose to use the fillable PDF version, you must ensure that all signatures for employee, manager, and Unit HR Representative are collected. 

 

Health Savings Account
Leave — Absence​​
Leave — Shared Sick Leave
Leave — Reporting & Requesting
  • Visit the Employee Self-Service Portal in OneUSG Connect.
Payroll​​
P-Card & Temporary Access
Worker's Compensation

Guidance Documents

Reorganization/Reclassification Posting

The standard practice is to post an open position. However, there are circumstances in which management may decide that a reclassification or appointment of a person into the role is more appropriate. The information below is a list of guidelines to help Unit management, HR Professionals, and GTHR to determine the best action in a particular situation.  

Click to here read

Working Titles

Due to the broad range of jobs contained within Georgia Tech’s Job Classification and Compensation System (JCCS) and the standardized nature of staff titles, a department may wish to designate a working title for a position. A working title (also called a business title) is a descriptive designation reflecting the nature of the work being performed in a specific or similar position. Working titles should differentiate the work being performed in a position and, simultaneously, be consistent with similar positions performing the same work in other areas on campus. 

Click here to read

Compensation for Travel Time Guide for Overtime-Eligible Employees

Applying these guidelines in specific situations can be challenging. Managers and employees are encouraged to use this guide and consult with their Human Resources representative for guidance before travel occurs.

Click here to read