Georgia Tech Human Resources Records Department maintains the employment records for all affiliates, faculty, staff, student, and retirees who are documented in the Human Resources Management System, PeopleSoft.
The employee records consist of paper, microfiche, and electronic and are stored in a restricted area within Human Resources. These records are the property of Georgia Tech. See services provided below.
Georgia Tech Human Resources works to ensure that employees' files are accurate, relevant, and safe from improper disclosure. Federal and state legislative laws require certain information be gathered and maintained in employee files.
As a University System of Georgia (USG) institution, Georgia Tech follows the established Records Retention Guidelines provided by USG, which identify the retention type, period, reasoning, and disposition information.
The Institute follows the official USG Records Retention guidelines. See this clearly defined plan for a record retention schedules for reference.
- The Public Service Loan Forgiveness (PSLF) Program forgives the remaining balance on your Direct Loans after you have made 120 qualifying monthly payments under a qualifying repayment plan while working full-time for a qualifying employer. (If your loan is private and not a federal loan, contact your service loan provider.)
- Federal agents may visit the Records department to view employee files. This statement should be moved from Forms to Review Personnel File. Also provide more instructions to the Federal Agents on what they need to review GT’s Employee Records (ex. Federal Badge, Release Form, Privacy Act of 1974)